Conference Posters

Posters should be submitted electronically until tba.
Posters should be prepared in English and be designed according to the following guidelines:

Format: The most suitable format for scientific posters is the A1 size (594 x 841 mm or 23.4 x 33.1 inches) in a vertical orientation. This size is large enough to display information clearly and can be easily viewed from a distance, making it ideal for conference settings where space might be limited and posters need to be legible for attendees walking by.

Clarity and Readability: Use a clear, easily readable font such as Arial, Helvetica, or Calibri with a minimum size of 24pt for text and 36pt for headings. Ensure adequate contrast between text color and background.

Visual Accessibility: Consider color blindness by choosing color schemes that are also distinguishable for people with color vision deficiencies. Avoid using color as the sole means of conveying information.

Images and Graphics: Ensure that all images and graphics are high resolution and clear. Clearly label each figure or table and add a brief description or legend. Ensure that all images used in the poster are either royalty-free or properly licensed, with appropriate credits given to the original creators.

Inclusive Language: Use inclusive language that addresses all genders and cultural backgrounds. Be aware of the cultural sensitivity of certain topics. In case you need guidance, we invite you to look at these ressources: Niebel Viktoria. (2022). Toolbox for gender-neutral, diversity-oriented institutional communication (2.0). Zenodo. https://doi.org/10.5281/zenodo.8095962

Structured Content: Organize your poster into clearly defined sections such as Introduction, Methods, Results, Discussion, and Conclusions. Use subheadings and bullet points to present information in an organized manner.

Contact Information: Ensure your contact information is clearly visible so that interested parties can ask further questions or initiate a discussion.

Conference Attendance: At least one author from each accepted poster must attend the conference and present the paper. Please make your travel plans as soon as possible and be aware of any possible immigration procedures (e.g., visa). 

Accessible Presentations: It is a good idea to make a soft copy of the script of your presentation available. You may include a disclaimer asking participants to refrain from distributing your presentation without your permission. Providing these soft copies will benefit Deaf and hard of hearing audience members, sign language interpreters, and anyone who processes better through text access rather than auditory information.

Speaking – Poster presentation

• When a microphone is available, use it. Do not ask if everyone can hear you without a microphone. Doing so often excludes hard of hearing participants.
• If audience members do not have access to a microphone, repeat their questions into your mic.
• Always face your audience when speaking.
• Speak at a moderate pace.
• Try to be specific as you point to items on your poster. Rather than saying, “This,” refer to “this graph.”
• Briefly describe the pertinent aspects of what you are displaying. This doesn’t require great detail, only to identify information relevant to the point you are making.
• Do not ask your audience to read information on your slides silently. If it’s central to your presentation, read it aloud or paraphrase.
• If sign language interpreters are present, speak at a moderate pace. Do not slow down or pause for them to finish. Direct your attention to the participant, not to the interpreter.